RA Minutes June 14 RA meeting

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RA Minutes June 14 RA meeting

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Representative Assembly Meeting
Meeting #1 June 14, 2014
21st RA

Meeting called to order at 21:13 pm slt, Adjourned at 23:53 total duration: 2 hours 40 minutes

Present: Cadence Theas, CLEOPATRA Xigalia, Tor Karlsvalt, Rosie Gray
Absent: Gwyneth Llwelen, Seven day vote

1. 21:30:56 Rosie Gray Motion to accept the Agenda as presented. TK second, vote - CX: nay, TK: aye, RG: aye,
CT: aye Motion passes

2. 21:31:13 Rosie Gray: Motion to use the protocol canister that will enable us to know who is next in the speaking order.
CX second, vote- unanimous aye. Motion passes

3. 22:12:39 Rosie Gray: Motion to maintain decorum in the RA meetings, and expect citizens to refrain from outbursts
or interruptions, and after two warnings they may be removed without further ado, and that the expulsion be only
for the one. TK second, vote- CX: nay, TK: aye, RG: aye, CT: aye Motion passes

4. 22:58:19 Rosie Gray: Motion to accept Tor as pro tempore and Cleo as archivist . CX second, vote- unanimous aye
Motion passes

5. 23:00:36 Chancellor address by Ceasar Xigalia, chancellor. Questions from Citizens

6. 23:53 Meeting adjourned

Agenda for the first 21st RA meeting
Date and Time to be announced.

This is an ambitious agenda, but it is the first meeting of the 21st RA and there is a lot to be planned if we hope to have a successful and productive term. If we readily address the first point in the agenda, the rest of the meeting should be efficiently concluded.

Administrative Business (10 minutes)

1) Procedural considerations for the 21st RA to be discussed and implemented at the first 21st RA meeting.

1.1) Review policies and procedures for the conduct of RA meetings. This would require a review of the Representative Assembly Rules of Procedure--Sept. 24, 2011 (see: http://portal.slcds.info/index.php/faqs ... procedure/ ), but I would suggest that we implement at least the following suggestions to make meetings more efficient and less contentious, they do not go against the RA-ROP:
To be effective immediately: a speaking protocol device to control the speaking order of RA members and the public; low tolerance for outside interruptions or intrusive comments or outbursts--two warnings then being asked to leave the meeting; time limits for discussion (there is a lot of repetition of discussion, if we have time limits we can be more efficient and stay on target); insistence on decorous language and behavior. We can consider censuring RA members for frequent abuse, beginning with symbolic admonishments at first.

1.2) Recusing for conflict of interest issues
Propose that members recognize that they have conflicts of interest that may make it difficult for them to offer objective evaluation and that they recuse themselves from discussion and voting. Two immediate cases come to mind: Rosie regarding decisions about the role of the Guild; Cleo regarding decisions that concern the chancellor’s office.

1.3) Election of LRA Pro Tempore and selection of RA Archivist.

2) Review and approve agenda (5 min.)

3) Executive Report (10 min.)
From the Constitution, Executive, Section 8 – RA Oversight
“Each month the Chancellor shall attend a meeting of the Representative Assembly, and fully and truthfully answer there any questions posed by any citizen about any aspect of the affairs of the CDS or of the Office of the Chancellor. The Chancellor will attend upon three days’ notice at the written request from any member of the Representative Assembly.”

4) Citizen Concerns

5) RA Members’ Concerns

6) Old Business
NA

7) New Business (30 min.)

7.1) Potential issues for the 21st RA to address based on citizen concerns and forum discussion, to be scheduled during the term of the 21st RA (20 min.)

7.1.1) Conflicts of interest policy and rules regarding government officials: RA, Chancellor, SC. Review current laws in this regard and propose law to cover all legally constituted government officials.
This issue has appeared on various occasions in the forum. It is worthwhile identifying potential problem areas and to devise legislation or mechanisms to mitigate possible perceptions of conflict of interests.
*Consultation: two month commission and the forum

7.1.2) Powers of the Chancellor, and limits and controls on that power. Review current laws and if needed, propose amendments to them.
This is an issue that has appeared regularly in the forum.
*Consultation: one month commission and the forum

7.1.3) Review checks and balances among the three branches of the CDS government: RA, Chancellor, SC
The proper handling of this issue might obviate point number 7.1.6 below.
*Consultation: two month commission and the forum

7.1.4) Handling harassment in the CDS. How is harassment determined and how is it handled legally within the CDS
This was originally mentioned in a proposal for a grievance committee. The last that is known of this committee is after Cadence and Lam created a document for the RA, it was decided to let Ludo work on something more reconciliatory. We should revisit this and decide whether to proceed or come up with another mechanism.
*Consultation: RA discussion 2nd meeting, public inworld meetings

7.1.5) Standard process for acquiring, designing and building a CDS sim.
Review NL 8-2 “In-Theme” Expansion Act. Amend and modify if needed. Also look at NL 8-4 Private Development Act and CDSL 16-02 New Sim Competition Act
*Consultation: one month commission and the forum

7.1.6) Citizen oversight committees, civil servants and citizen commissions/committees
This is an idea to expand verification power to ordinary citizens, and to develop mechanisms of citizen controls or avenues of reporting for perceived inappropriate actions on the part of government officials. If point 7.1.3 is done correctly, this might not be necessary.
*Consultation: two week commission and the forum

7.1.7) Expansion of calls for referendums
There are issues that cannot wait six months to be acted on. This is a proposal to make the referendum a permanent but extraordinary feature, details about when to call and regarding the particular topic to be decided in the RA.
*Consultation: RA discussion, two week commission

7.1.8 ) Government presenciality
There has been discussion in the forum regarding strict rules for the presence of citizens to be able to vote in the CDS elections, that they have to physically appear monthly instead of just every three months that the Hippo payment allows. However, it is a citizen’s prerogative to be here or not under the time considerations that he or she is able as long as he or she conforms to the minimum criterion of being a land owner. This same right is not true of government. We should make a law that requires elected government to be physically present in CDS a given percentage of time to be able to maintain the office. This issue has also recently been discussed in the forum regarding the EMs, but the idea would be to extend it to all officials.
*Consultation: RA discussion, one month commission

7.1.9) RA Access to information: Archie inventory control and Hippo tier data
We should maintain a bi-annual inventory control, such that every new term, Archie sends the RA and chancellor a list of the inventory that Archie has with indications regarding new acquisitions. RA should also know who has access to Archie such that in the event something is required the RA would know who to consult.
The chancellor or the treasurer should post tier data from Hippo at least once a month (the second Saturday of every month). This report would be exclusive to the RA and Exec or to the members of the SC if necessary evidence in a trial.
*Consultation: RA discussion 2nd meeting, one month commission

7.1.10) Procedure for the liquidation of CDS.
We should have a clearer method of doing this and the reasons for doing so. Just for thought, liquidation should only occur in two instances. One, where we have become so inept at governance that we have been unable to manage the sims in a manner where we can meet LL tier. Second, where the community wants to liquidate the sims.
*Consultation: Full term commission for RA discussion.

7.1.11) Other legislative issues proposed by RA members

7.2) Other new issues (10 min.)

8 ) Commission Reports
NA

9) General Announcements (5 min.)

10) Next RA Meeting (5 min)

11) Adjourn

Cleo
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