Minutes - RA Meeting - June 25, 2017

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Sylvia Tamalyn
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Minutes - RA Meeting - June 25, 2017

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Minutes for the meeting of the 27th RA
June 25, 2017 at 12:00 PM SLT

Present: Em Warden, Gwyneth Llewelyn, Lilith Ivory, Mizou Vavoom, Ranma Tardis, RG Cooperstone, Sudane Erato, Sylvia Tamalyn. Tanoujin Milestone,

1) Administrative Business

1a) Review and approval of the Agenda

Motion to approve by Sylvia. Tan asked that the forums issue be added to the agenda; Ranma replied that it could be brought up under Concerns. Motion to approve seconded by Ranma; motion passed.

1b) Review and approval of the Minutes

Motion to approve by Tan, seconded by Sylvia. Em abstained; motion passed.

1c) Executive Report (if present)

The Chancellor was not present, so there was no report.

1d) Report on the LUC

Sylvia reported that the LUC has not met; however, the project to shift prims is ready to move forward pending authorization from the RA. It was agreed that the issue will be addressed later, as the issue regarding the forums needed to be addressed today.

2) Citizen Concerns

Gwyneth was asked to address and explain the forums issue. She said that she has been paying for the domain names for many years; however, this year, the price rose substantially and she was not able to make the payment. She has now changed the password and given it to a small new group of CDS citizens, and once the renewal payment has been made, the domain will be active again and everything will be moved to Mizou's server. Gwyn was thanked for her service in handling it over the past years. She explained that keeping the old domain name is important because of all the old links to and from slcds.info. She estimated the cost to be $17 or so (USD) for one year, and said that the domain won't be restored until the fee is paid.

The Dean of the SC, Lilith, stated that she would see this as a case of emergency which needed to be dealt with today, particularly since a proposal could not be posted on the forums because they were down. Upon provisional approval from the Dean, Sylvia moved to approve payment by the treasurer to Gwyn to renew the domain. There was some discussion regarding adding the payment amount to the motion, then the motion was withdrawn by Sylvia in favor of a similar motion by Tan that included the provision "as cheaply as possible". Sylvia seconded; the motion passed, and the treasurer was instructed to pay Gwyn to restore the forums.

3) RA members concerns

Sylvia asked what the protocol is for organizing the inaugural ball. RG said that he had always been told that it is the Chancellor's task. Ranma asked who handles it if the Chancellor is absent; RG answered that it is still the Executive branch's responsibility. There was additional discussion regarding what constitutes "absence". No other concerns were presented. During this part of the meeting, the forums were restored.

4) Old Business

There was no old business presented.

5) New Business

There was no new business presented.

6) General Announcements

Sylvia reminded everyone that SL14B is still going on, and that CDS has an exhibit there.

7) Next RA meeting

The next meeting will be Sunday, July 9, at 12 noon SLT.

8 ) Adjourn

Sylvia moved to adjourn; Tan seconded. All voted in favor, and the meeting was adjourned at 1:16 PM SLT.

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