CLEOPATRA, who nominated herself to be RA Archivist this term, has now posted 2 sets of Minutes on these forums. The first Minutes http://forums.slcds.info/viewtopic.php?f=2&t=4935 taken of the June 14th, 2014 meeting were accepted as amended with the following changes: "Fixing the spelling of Llewellyn, and the addition of Guests: CDS citizens and friends", at the meeting on July 4, 2014,
I note that corrected Minutes of the June 14th meeting have not been posted on these forums, and that the following Minutes of the July 4th meeting are also poorly done, lacking the item points from the Agenda as reference, and basic formatting - all which should be done to make the following of decision making during meetings easy to follow and reference in the future; this is the whole point of taking Minutes.
During the July 10, 2014 meeting I directly asked the question of Cleopatra if she is willing and able to perform the RA Archivist duty of taking and posting Minutes using accepted business practices of including the items from the Agenda first, followed by the Motions pertaining to them, and including posting corrected Minutes on the Forum and on the CDS website in a timely manner? CLEOPATRA'S answer to this question was "i do not answer to you Rosie Gray, i am doing the RA minutes, they are posted. If you do not like how i did them. .. oh well."
I find this response in the person who requested to do the job of Archivist to be highly unsatisfactory, and the lack of follow through in posting corrected Minutes to be inadequate.
The Amended Minutes of the June 14th meeting are not posted on the portal - the responsibility of the RA Archivist.
Due to the failure of the Motion to accept the Minutes of July 4, and the refusal of the Archivist to make them acceptable or acknowledge that they even need to be to a certain standard, we do not have approved Minutes of that meeting.
Minutes are the record of an organizations decision-making. It is crucial that they are accurate since they are the reference record of the proceedings and actions of the organization. None of this is rocket science - I provide the following links of numerous websites that instruct on the proper way to write Minutes: https://www.google.ca/#q=how+to+write+m ... of+meeting. All it takes is the willingness to spend the required amount of effort on doing it.
I call upon CLEOPATRA, who nominated and voted for herself to be RA Archivist, to do the job properly and promptly; to post the Amended Minutes of June 14th; to fix the Minutes of July 4 so that they include the items of the Agenda and can be Motioned at the next RA Meeting to be accepted; and to post the Minutes on the portal, or step down from the position.